Minutes for Whitney Township Board Meeting

Held on October 10, 2017

 

Meeting was called to order by Supervisor, Donald Becker at 7pm.

Present: Becker, Gehris, Anderson, McAlindon

Absent: Semenick

Minutes:

September 12, 2017 Minutes

Moved by McAlindon, Seconded by Gehris, CARRIED to approve, as printed.

September 28, 2017 Minutes

Moved by Gehris, Seconded by McAlindon, CARRIED to approve, as printed.

 

Treasurer’s Report:

John went over fund sheets for General and Water Funds

General Fund

September 2017

Income                                 $59093.68                                            Disbursements                 $73933.18

Balance on Hand              $157987.00

Water Fund- Chemical Bank

Income                                 $25630.89                                            Disbursements                 $9772.06

Balance on Hand              $91957.96

Water Fund- Huron Community Bank

Income                                 $151.77                                                 Disbursements                 $160.30

Balance on Hand              $237.83

Moved by Anderson, Seconded by McAlindon, CARRIED to receive subject to audit.

There has been 92% of summer taxes collected, so far.

 

Zoning Report:

Lots going on; some issues are taken care of and some are still open.

Quite a few land use permits are being handed out for projects throughout the Township.

The bus situation has been handled.

 

Assessor’s Report:

Working on values for 2018- will get the CPI number next month, so we know what the taxes are going to do next year.

 

Fire Authority:

Olen wasn’t available for the meeting.

 

Sims-Whitney Utility Authority Update:

The plant is moving along, but it is going slowly.  The date for testing the system is set for November 13, 2017.

Cemetery/Transfer Station:

Next meeting is December 4, 2017

 

Public Comment:

  1. Piotrowski- asked about Transfer Station/Cemetery Meeting date and when the minutes are going to be online. The Board gave her the date and Kim told her the minutes would be on as soon as the IT company put got a chance to put them online and the newest minutes would go on when Kim got trained on how to do the process.

 

  1. Zimmermann- stated that the County had been out and patched some of the roads in Pinewood, but they stopped before they got all the repairs done and he wants to know if they are coming to finish. Don said he would contact the Road Commission to find out what is going on.

 

Old Business:

Replacing Meter Pit Covers-  It was restated that if residents went into their own meter pits to turn their water off and damaged the meter pit lid that they would be charged for replacing the lid.  No one should be going into the meter pits and turning off their own water, it is a federal offense to go into the meter pits.

 

MTA Class-  Kim is going to the On the Road training in West Branch on the 24th of October.

 

Newsletter- The Board needs to decide if they want to continue sending the newsletter out in the tax bill now that it is going to be available online.  The Board decided to continue to put in the newsletter for the next couple of billing cycles, but to put an announcement in the newsletter that the newsletter was going to be going online and paper copies would be available at the Township Hall if people wanted one.

 

New Business:

Resolution for Voting Equipment-  The County needs a copy of a resolution that states that the Township is applying for a grant for purchasing new election equipment.  Kim read the resolution and there was a Roll Call Vote done for passage of the resolution:

McAlindon- Yes

Gehris- Yes

Becker-Yes

Anderson- Yes                                   The resolution passes.

 

Resolution and Petition for Alabaster/Whitney Drain- The Drain Commission office asked that we pass the Petition for cleaning and maintaining the Alabaster/Whitney Drain again and to pass a resolution to go with the Petition, also.

Both were voted on in a Roll Call Vote with results as follows:

Petition                                                                                Resolution

McAlindon- Yes                                                                 McAlindon- Yes

Gehris- Yes                                                                         Gehris- Yes

Becker- Yes                                                                         Becker- Yes

Anderson- Yes                                                                   Anderson- Yes

Both the Petition and the Resolution pass.

There is an issue with a driveway tube on the drain mentioned above.  Someone from the Board needs to talk to the Drain Commissioner’s office to find out what is going on with the tube, because the landowner has gotten the DEQ permits that they were told they needed and they haven’t been able to put the tube in because the Drain Commissioner told them they couldn’t do the project.  Don said he would contact the Drain Commission office to see what is going on.

 

Planning Commission Member Terms- The Planning Commission term of offices are expired on most of the members that are serving and the Board needs to re-appoint them to keep the Planning Commission terms up to date.

The Terms of office are as follows:

Lyle Swartz- Chairperson                                              October 2019

Mike Snyder- Vice Chairperson                                  October 2019

Mike Deneut                                                                      October 2018

Ron Idzior                                                                            October 2018

Moved by Becker, Seconded by Anderson, CARRIED to set the terms of office for the Planning Commission Members.

 

Garage- There was a motion made last month to cover extra costs on the garage, but it didn’t cover all the extra expenses incurred.  The motion needs to be amended to cover the actual costs.

Moved by McAlindon, Seconded by Gehris, CARRIED to amend the previous motion to cover extra costs on the garage.

After the completion of the garage something needed to be done with the ground surrounding the actual building, so black dirt and grass seeding was done.  The cost of the dirt and seed were more than was expected, so a motion is needed to approve the bill.

Moved by Anderson, Seconded by Gehris, CARRIED to approve the cost of the black dirt and grass seed.

 

Driveway/Lawn Maintenance-  There was an idea presented to the Board about buying lawn equipment and hiring someone to do the lawn instead of hiring a lawn maintenance company to do the lawn at the Hall.  There was a discussion on the subject and someone is supposed to check on pricing of equipment.  The Board should also see if it would be more cost effective to do the lawn ourselves or to keep hiring the job out to lawn maintenance companies.

Tabled until next meeting.

 

MTA Dinner on October 19, 2017-  Kim needs to know how many people are going to attend, so she can send a check to cover the costs.

Don, John, Carol, Ernie, and Sandi are going to attend.  Kim will get in touch with Fran to see if he is going to attend.

 

Public Comment:

None

 

Pay the Bills:

Moved by Anderson, Seconded by McAlindon, CARRIED to pay the bills and any that come in later.

Adjournment:

Moved by McAlindon, Seconded by Becker, CARRIED to adjourn at 8:06pm.

 

Kimberly Anderson

Whitney Township Clerk