MINUTES for REGULAR BOARD MEETING

Held on March 8, 2022

Meeting was called to order by Supervisor, Donald Becker at 7pm.
Present: Anderson, Gehris, Zimmermann, Becker, McAlindon
Absent: None
Minutes:
Moved by McAlindon, Seconded by Becker, CARRIED to approve the February 8, 2022 minutes, as printed.

Treasurer’s Report:
Gehris stated that Whitney Township has collected 95.7% of the summer and winter taxes.
Gehris went over the fund sheets for the General Fund and Water Department.
February 2022
General Fund
Income $41309.10 Disbursements $22373.08
Balance on Hand $317455.30
Water Department
Income $65941.59 Disbursements $22745.10
Balance on Hand $124823.89
Moved by Anderson, Seconded by McAlindon, CARRIED to receive the Treasurer’s Report, subject to audit.

Zoning Report:
J. Vinson was unable to attend but explained to Anderson that he is going to talk to Mr. Eppert about how to write a citation and what the exact process is for imposing fines.

Assessor’s Report:
The Board of Review meet today for an organizational meeting. Next week people can appeal their taxes to the Board of Review.
Assessment letters went out and she thinks that everyone is going to be upset with their values.
J. Landry is asking the Board to approve a $1.00 per parcel increase in pay for the employee side of her job and to have the parcel number updated yearly in her contract to show current parcel numbers.
Moved by McAlindon, Seconded by Anderson, CARRIED to approve the $1.00 per parcel being reviewed yearly for the Assessor’s contract and to increase the per parcel amount to $14.00 for the employee portion of the Assessor’s wages.

Fire Authority Report:
Anderson was unable to attend the last meeting, but the next meeting is March 17th at 7pm.

Sims-Whitney Utilities Authority Report:
There was a big issue with B. Mackie about the meter reader system and the cloud that is used for storage of the data before it is downloaded to the computer for reading meters. Sims has stated that they have no problems with their BS&A program and that all the problems are with using the cloud system for data storage and downloading. The representative from SLC Meters was coming up to try and figure out the problems with the meter reader system the Monday following the Water Authority meeting. Gehris had problems downloading the meters for Whitney Township, as well. He was however able to figure out the problem and meters were read.

Cemetery/Transfer Station Report:
The next meeting is March 31, 2022 at 7pm.
This meeting is when a new budget is to be reviewed and passed for the next fiscal year.

Public Comment:
None

Old Business:
Pre-Budget/Annual Meeting- The pre-budget meeting was at 6pm before the regular meeting. The annual meeting is March 26, 2022 at 9am.
Roads- The Road Commission brought the quotes in for the roads that we are having worked on, but they quoted next years roads instead of this year’s roads, so we must wait for the new quotes. They also suggested that we move the Pinewood Subdivision paving project up to this year, because it would be cheaper due to the equipment already being in the area. They are working on several primary roads in Whitney Township and all the paving equipment will already be here and we wouldn’t have to pay for the equipment being moved into the area like we would if we held off until next year. Moved by Anderson, Seconded by Becker, CARRIED to move up Pinewood Subdivision paving project to this year.
Water Tower Review- Gehris and Anderson went for the mediation on February 10th and a preliminary agreement was signed by all parties. Since then, the Attorneys have meet to finalize the agreement and issues have come up that make us think that mediation may not work after all. We will keep the Board updated on the mediation process.

New Business:
Mosquito Control- Becker has signed and sent the letter out for arial spraying to be done. The Township will have to send out the annual letter about Mosquito Control soon.
Lawn Care Service- the bid for this year is an hourly rate as opposed to the flat rate that we have been paying. The new rate is $70.00 per hour, with the possibility of an increase if gas prices go up even more. That increase would be an additional $5.00 per hour to $75.00 per hour. Zimmermann would like to see the Township charged a flat rate per mow rather than by the hour. Anderson will contact the lawn care company to see if that is possible.
Budget Amendments- There was a spreadsheet distributed to the Board Members with budget amendments for both the General Fund and Water Department. Moved by Zimmermann, Seconded by Becker, CARRIED to approve the budget amendments for the General Fund and Water Department, as printed.
Becker asked the Board Members if there was anything they would like to see included in the Year in Review for the Annual Meeting. There were no suggestions that were not already on the list Becker had.

Pay the Bills:
Moved by McAlindon, Seconded by Becker, CARRIED to pay the bills and any that come in later.

Adjournment:
Moved by McAlindon, Seconded by Anderson, CARRIED to adjourn at 7:54pm.

 

 

 

Kimberly Anderson
Whitney Township Clerk