MINUTES for REGULAR BOARD MEETING

Held on September 10, 2019

The meeting was called to order by Supervisor, Donald Becker at 7pm.

Present: Becker, Anderson, Gehris, Semenick, McAlindon
Absent: None

Minutes:
Moved by Semenick, Seconded by McAlindon, CARRIED to approve the minutes from the August 13, 2019 meeting, as printed.

Treasurer’s Report:
Gehris went over fund sheets
August 2019

General Fund
Income $34207.98 Disbursements $22600.93
Balance on Hand 165307.97

Water Department
Income $24122.38 Disbursements $8651.31

Balance on Hand $76631.10

Moved by Anderson, Seconded by McAlindon, CARRIED to receive the Treasurer’s Report subject to audit.

As of Friday, September 6th 52% of summer taxes have been collected.

Zoning Report:
*There were 3 land use permits issued
*There were 6 letters sent out and 3 of the properties are in the process of working on the issues. *There was 1 ticket issued to a property owner.
*35 N. Huron has a garage with a collapsed roof and the owner would like to know if the Township would be willing to demolish the garage and put the bill on his winter tax bill. There was a question on whether the fire department could use it for a practice burn. The garage has a shingled roof, so it cannot be burned. The Board would like it taken to court and then if there is a court order, we can demolish based on the court order, but the Board is not going to make a practice of tearing down buildings and putting the bill on the taxes.
*32 N. Huron water meter has been moved and the garage project is proceeding as planned. The property owner did get a survey for the road right of way and he was far enough back, but couldn’t meet Township setbacks of 20 ft. The Board had to allow the project due to issues with land use permits being approved and building permits being issued. Moved by McAlindon, Seconded by Semenick, CARRIED to approve the Township paying the expenses of moving the water meter.

Assessor’s Report:
*The L-4029 needs to be done for the winter taxes.
*The assessor would like to know if the Township would be willing to help pay for her schooling that she needs to take in the fall. The class costs around $200.00 and the housing is $500.00.
*She will be holding office hours on Friday morning and doing fieldwork in the afternoon.
*The issue of phone calls being returned in a timely fashion was discussed with the Assessor and the Supervisor. Moved by McAlindon, Seconded by Gehris, CARRIED to pay $100.00 towards the cost for the Assessor’s fall training.

Fire Authority Report: There was no quorum for the last meeting, so nothing to report

Sims-Whitney Utilities Authority Report:
*AuGres connecting to the SWUA is a dead issue because Sims Township has no wish to do the project. *Whitney Township needs to come up with a plan on how and when the water meters are going to be replaced in the Township. It will need to be discussed at another meeting.
*A joint application to the Saginaw Indian Tribe for 2% grants is being done for water meter replacement again. Whitney Township will also be asking for money for road repairs again.

Sims Whitney Cemetery/Transfer Station Report:
Mr. Kozyra want to buy an acre of the Cemetery property as a buffer for his property. There is going to be a special meeting in October to discuss contracts for Waste Management and Sunrise Disposal and the property sale at the Cemetery. Snowplowing bids should be sought and discussed, also. Need a date set for the special meeting in October. McAlindon told Sims Township that both Township Boards need to meet to work on the bylaws, not just 2 people from each Township. Semenick got in touch with Print-n-Go about doing the placards for the Transfer Station that would be given out when winter taxes are paid. McAlindon is available on Thursday nights and we are going to shoot for an October 3rd meeting date. Most of the Board wants to take Sims Township to court, but we need to have a meeting with Mr. Eppert about the topic.

Public Comment:
*Selling of the Cemetery Property- why does it have to go to the public? It is public property and needs to be brought to the Township residents before the Townships can sell any of the property.
*Rent to the Township from the Water Department- Why is there a check made out to the Township from the Water Department? The Water Department pays the Township to use the office space.

Old Business: MTA Meeting in October- We need to know who is attending the MTA dinner meeting in October, so the Township can pay for the meal. Those attending are Semenick, Becker, McAlindon, Gehris and spouse, Fil and spouse, and Anderson and guest.

Roads– Andrews Road needs to have work done by US-23. Becker is going to talk to the Road Commission to see what can be done. If we need to, we can see what Killingbeck’s would charge to fix, also.

Trash from Kelly’s– there is word going around that the owner is paying someone to take his trash to the Transfer Station. The matter needs to be checked into more.

New Business:
Short Term Rental Ordinance- The Planning Commission has recommended sending the Ordinance to the Township Board for final approval.
Moved by Semenick, Seconded by McAlindon, a roll call vote is required
Semenick- Yes McAlindon- Yes Gehris- Yes
Becker- Yes Anderson- Yes
The motion is passed and the Ordinance will be published before it becomes effective. Eppert needs to be consulted on Section 5 on page 2 on whether the word permit should be changed to variance in the line about non-resident owners.

New Planning Commission Member– Mr. Jerry Brown has agreed to join the Planning Commission to take Mr. Deneut’s place. Mr. Deneut is moving out of the Township and cannot serve anymore. Moved by Anderson, Seconded by McAlindon, CARRIED to appoint Mr. Jerry Brown to the Planning Commission.

Water Meter Between Townships- The Board needs to check into putting a meter at Bessinger Road to see how much water is not being billed for and how much is being lost in Sims Township. Moved by Becker, Seconded by Anderson, CARRIED to check into the cost of placing a meter at Bessinger Road.

Resolution for Trash and Delinquent Water to be put on Tax Bills– The County needs a resolution for collecting trash fees and delinquent water bills on the winter taxes.
Moved by Semenick, Seconded by McAlindon, a roll call vote is needed
Semenick- Yes McAlindon- Yes Gehris- Yes
Becker- Yes Anderson- Yes
The resolution is passed to collect trash fees on the winter taxes.

The amount of delinquent water bills is $9334.34 that need to be put on winter taxes.
Moved by Semenick, Seconded by McAlindon, a roll call vote is needed
Semenick- Yes McAlindon- Yes Gehris- Yes
Becker- Yes Anderson- Yes
The resolution is passed to place delinquent water bills on the winter taxes.

Pay for Gehris and Anderson for DEQ mailings- Anderson and Gehris worked on the mailings that the DEQ required the Townships to send out this past winter and are asking if they can be reimbursed for their time, because it is not one of their statutory duties to do mass mailings. Moved by Semenick, Seconded by McAlindon, CARRIED to approve paying Gehris and Anderson for the DEQ mailings.

Snowplowing Bids– There were no bids received, so now we need to call around and find someone to do the job.

MTA Meeting in October– There is training in Alpena on October 9th for anyone interested. No one is interested in going.

Becker would like to attend the September 25th training in Frankenmuth on Emergency Services. Moved by Semenick, Seconded by Anderson, CARRIED to approve Becker attending training in Frankenmuth.

Pay The Bills: Moved by McAlindon, Seconded by Semenick, CARRIED to pay the bills and any that come in later.

Adjournment: Moved by Semenick, Seconded by McAlindon, CARRIED to adjourn at 8:45pm.

 

 

 

Kimberly Anderson
Whitney Township Clerk