MINUTES for REGULAR BOARD MEETING

Held on December 13, 2022

 

Meeting was called to order by Supervisor, Donald Becker at 7pm.
Present: Anderson, Becker, Gehris, McAlindon, Zimmermann
Absent: None

Minutes:
November 15, 2022
Moved by Zimmermann, Seconded by Gehris, CARRIED to approve the November 15, 2022 minutes, as printed.
November 29, 2022
Moved by Gehris, Seconded by Zimmermann, CARRIED to approve the November 29, 2022
Special Meeting minutes, as printed.

Treasurer’s Report:
Gehris went over fund sheets for General Fund and Water Department.
November 2022
General Fund
Income $11274.48 Disbursements
$98620.87
Balance on Hand $161855.88
Water Department
Income $37233.02 Disbursements
$53547.36
Balance on Hand $47651.79
Moved by Anderson, Seconded by Zimmermann, CARRIED to receive the Treasurer’s Report, subject to audit.

Zoning Report:
The Zoning Administrator was ill and could not attend the meeting. He did tell Anderson that he is still working with the Attorney on updating a couple of the Ordinances that they have been working on for a couple months.

Assessor’s Report:
The Assessor was absent due to Board of Review Meetings in her other Townships.

Fire Authority Report:
Nothing new

Sims-Whitney Utilities Authority Report:
The Water Authority has no auditor currently. We are looking at trying to find a neutral auditor.
The Board is looking at adding more filters to the plant, to increase our capacity. We had to get new pricing. So, we are revisiting again this month.

Sims Whitney Cemetery/Transfer Station Report:
Next Meeting December 29, 2022 at 7pm at Sims Township Hall.
We received $11000.00 to convert the Transfer Station to electric from the 2% Distribution.
The compactor is working well on propane. We just are not sure how much propane it is going to take to run it during peak season.

Public Comment:
The Parker’s were here about the tree problem that was discussed last month. He is having trouble with his front yard now and he is saying he doesn’t understand why we are not paying for the whole amount of the tree removal for his oak tree. He says that he left several messages for the Township, and no one responded. He called and talked to John Gehris and said he wanted the Township to pay the whole amount for tree removal and it had to be done as soon as possible and that if his house was damaged his insurance company would go after the Township to recover their costs for damages.
*He says he has proof that our water is what caused his tree to die. He says that the leak was going on for years and he is sure his foundation is going to be damaged at some time in the future, also.
*He wants the Township to pay for the whole tree removal cost and doesn’t want to spend any money on the tree being removed out of his pocket.
*The Township wants a copy of the report that says that it was our water that damaged the tree. Once we know for sure if it was our water, we may consider covering the cost, but there must be definite proof it was our water.
*He is claiming that he asked the Township to cut 6 trees down in his original request last year, but the Board doesn’t remember there being 6 trees mentioned in the original request. The Board believes that it was 4 trees and are going to consult the minutes from last year to double check the number of trees.
*He is not going to let the Township off the hook for any further damage that could happen to his cottage or his trees. He is worried that his foundation is going to crumble from the water, also. He is going to possibly come back to the Township for that, also.
Moved by Zimmermann, Seconded by Becker, CARRIED to pay for a horticulturist to do a report on the damaged tree.

APM Mosquito Control Presentation- Blake from APM came and told the Board about the mosquito season, the information was given to the Board Members a month or so ago. They came in under budget again this year.

Old Business:
Carpet and Painting Quotes- Carpet and Vinyl flooring is going to be $8595.96, but there is going to be an additional cost to have the tile removed. The man that does the quotes was supposed to come back to look at the job again and give a price for additional labor.
Paint Quote was for $2950.00 for the board room, offices, bathrooms, and kitchen to be painted and holes to be repaired. A Board Member asked about the fire barn, but we had not talked about painting the fire barn previously, so it wasn’t included in the quote.
Moved by Zimmermann, Seconded by Becker, CARRIED to approve the quote from Seymour’s for the carpet and vinyl flooring.
Moved by McAlindon, Seconded by Zimmermann, CARRIED to approve the paint quote from Moore’s Painting.

Replacing the Phone System- the new phone system was discussed last month, but we needed to know how converting to fiber optic internet was going to affect the pricing. The cost was $2189.02.
Moved by Zimmermann, Seconded by McAlindon, CARRIED to approve replacing the phone system in the Hall.

Fiber Optic Internet- The cost of the fiber optic internet was outrageous and the internet we have now is not really causing any problems. The cost would have been $457.00/month for 60 months for initial installation, then once the 60 months were up, we would have a lower bill. There is no way the Township can justify that cost to get higher speed internet.

Direct Deposit- The Board had discussed direct deposit at a previous meeting, but they wanted to know the cost. The cost is $25.00 a month with the first 3 months being free. It was explained that anyone who doesn’t want to do direct deposit can still have a check made out for them.
Moved by Gehris, Seconded by Anderson, CARRIED to approve direct deposit for payroll.

Work in Ladies Room- The pipes have all been replaced, they even had to replace the drainpipes due to them be clogged up with soap residue.

New Business:
MTA Conference in April- Anderson needs to know who is attending the Conference so that she can get everyone registered.
Zimmermann- had to check calendar Gehris- Yes McAlindon- No
Becker- No Anderson- Yes

Tax Bill Changes- delinquent water amount that was approved by resolution of the Board was accidentally placed on the wrong bill and now needs to be changed back to correct bill. New tax bills will have to be sent to those involved.

Pay the Bills:
Moved by Becker, Seconded by Zimmermann, CARRIED to pay the bills and any that come in later.

Adjournment:
Moved by Anderson, Seconded by Zimmermann, CARRIED to adjourn at 8:38pm.

 

 

Kimberly Anderson
Whitney Township Clerk