MINUTES for REGULAR BOARD MEETING

Held on October 13, 2020

 
Meeting was called to order by Township Clerk, Kimberly Anderson at 7pm. Anderson appointed McAlindon to run the meeting.

Present: Zimmermann, Gehris, Anderson, McAlindon
Absent: Becker (due to resignation)

Minutes:
Moved by Zimmermann, Seconded by Gehris, CARRIED to approve the minutes from the September 8, 2020 meeting, as printed.

Treasurer’s Report:
Gehris went over fund sheets
92.7% of Summer Taxes collected
Moved by Anderson, Seconded by Zimmermann, CARRIED to receive Treasurer’s Report, subject to audit.

Zoning Report:
M. Fil gave his report on issues in the Township
Cell Phone for M. Fil-M. Fil has requested a cell phone for him to use for Township Business rather than him using his personal cell phone.
Moved by Zimmermann, Seconded by McAlindon, CARRIED to approve purchasing M. Fil a prepaid cell phone from TracFone to use for Township Business.

Assessor’s Report:
Everything is quiet. She is working on addresses and combos and splits on properties. She will be in on Friday for part of the day for office hours and then will be doing some fieldwork in the Township after office hours.
The Designated Assessor Agreement needs to be approved, because the County wants them back by the end of the month.
Moved by Gehris, Seconded by Anderson, CARRIED to approve the Designated Assessor Agreement and send it to the County.

Fire Authority Report:
Nothing

Sims-Whitney Utilities Authority Report:
Everything is running smoothly. We did briefly discuss the water tower issue.

Sims Whitney Cemetery/Transfer Station Report:
There is a status hearing for the Cemetery Case on November 11, 2020 at 11am. With COVID restrictions still in place we have not been able to meet.

Public Comment:
None

Old Business:
Audit Report- Nathan Miller from Stephenson and Company was here to do the audit report from Our annual audit that happened in May.

APM Presentation- Benjamin and Joshua Seago were here to present an overview of how the mosquito season went and to remind the Board that a new contract is available for approval if the Board decides to renew.
They will be doing more standing water treatment in the spring with backpacks, due to high water levels.
EEE (Eastern Equine Encephalitis) Virus- This is a dangerous virus which usually only effects animals, but 2 human cases were reported this year. There were several horses infected and 2 deer, as well. The closest case that Benjamin knew of was from Tuscola County.

Appointing a New Supervisor- There is someone who is willing to be Supervisor on a long-term basis and R. Zimmermann has said he would do it temporarily.
Moved by Zimmermann, Seconded by Gehris, motion died.
McAlindon would like to hold off to see if R. Zimmermann could resign temporarily as Trustee and then come back after a long-term Supervisor is appointed. Anderson is going to call MTA to find out the procedures for moving Board Members around to cover a vacancy.
A special meeting was set for Thursday, October 14, 2020 to discuss and appoint a Supervisor.

GIS Representative for Township- The GIS Authority is being formed and each Township is supposed to appoint someone to represent them on the Board. The dates and times of the meeting are unknown until after the Thursday, October 15, 2020 meeting where officers will be elected and dates and times established for meetings. McAlindon has volunteered to be the representative if the meetings fit into his schedule.

New Business:
Road Plan for the next 5 years- The Board is going to have to meet to set up the next 5-year road plan, soon. The Board Members need to go around the Township and come up with a list of roads that they think need to be worked on for the meeting and we will narrow it down like we did for the last 5-year plan.

Resolutions for Garbage, Delinquent Water, and Special Assessments- All these resolutions need to be passed, so that these items can go on the winter tax bills.
Garbage Resolution-
Moved by Zimmermann, Seconded by McAlindon, a roll call vote follows, Resolution passes to approve placing garbage fee on the winter taxes.
Zimmermann-Yes McAlindon-Yes Gehris-Yes Anderson-Yes

Delinquent Water-
Moved by Zimmermann, Seconded by McAlindon, a roll call vote follows, Resolution passes to approve applying delinquent water bills to the winter taxes for the listed properties that will be attached to the resolution sent to the County.
Zimmermann-Yes McAlindon-Yes Gehris-Yes Anderson-Yes

Special Assessments-
There are two parcels that owe the Township monies and the monies are being placed on their tax bills.
Moved by Zimmermann, Seconded by McAlindon, a roll call vote follows, Resolution passes to place the fees to the winter tax bills of the two property owners.
Zimmermann-Yes McAlindon-Yes Gehris-Yes Anderson-Yes

Online MTA Subscription- This was discussed a couple months ago, but it has become evident that in person training is not going to be available any time soon due to Coronavirus, so the Township needs to reconsider signing up for these services. It covers every member of the Township Board and all other Boards that fall under the Township umbrella.
Moved by McAlindon, Seconded by Anderson, CARRIED to approve the premium pass for the MTA Online Subscription with the stipulation that everyone signs up for training when available.

Pay the Bills:
Moved by McAlindon, Seconded by Zimmermann, CARRIED to pay the bills and any that come in later.

Adjournment:
Moved by Anderson, Seconded by Zimmermann, CARRIED to adjourn at 8:14pm.

 

 

 

Kimberly Anderson
Whitney Township Clerk